2020 Retreat—Housing & Safety

2020 Creative Capital Artist Retreat

Housing

On-Campus Housing

Guests staying on campus will be provided with a single occupancy room in Bard’s Dorm Village. Common kitchen and bathroom spaces will be shared with other attendees living in the same residence. Kitchens will be equipped with basic cooking and dining tools. Feel free to bring your own food or beverage items to keep in your shared dorm refrigerator and pantry. There are grocery stores, health food stores, farmer’s markets, and shops approximately 10 minutes away by car.

Each room is furnished with a single bed, dresser, and desk, one pillow, one pillow case, two sheets (twin, extra-long mattress), one blanket, one bath towel, one face cloth, and a small hotel-style personal care kit with a small soap, bottle of shampoo, and a drinking cup. Please feel free to bring along anything else you might need to maximize comfortability.

Room Keys

If you experience a problem with your room key, are locked out, or have misplaced your keys, please contact Company Management during the day (9am–8pm). After hours, those living on campus must call Security at 845-758-7460 (x7460). When Security is called, you must wait for and meet Security near the entrance of your building or near your room.

IMPORTANT NOTE: If you lose your key you will be charged a $20 replacement fee.

Linens

You will be provided with one set of linens for the duration of your stay. Laundry services are available on site to wash bedding and towels if desired. You are also welcome to bring your own linens.

Internet Access

Wireless internet is available throughout the Bard campus including the Fisher Center, dining facilities, and residence halls. If you need to use wireless networks, please ensure your computer supports 802.11b/g wireless networks. Wireless modems and routers are not allowed on campus. In addition to WiFi access, dorm rooms are wired for ethernet connection but you should provide your own ethernet cable/adapter.

Housekeeping & Repairs

A cleaning service maintains all housing units, on- and off-campus. Individual rooms will not be cleaned while they are occupied. On- and off-campus guests are responsible for personal belongings left in bathrooms or kitchens. Please report any damage or maintenance issues (heating, lighting, plumbing, etc.) as soon as possible to the Company Manager. Do not attempt to make repairs yourself. Guests involved in behavior resulting in damage or loss to his/her assigned room(s) or its contents will be required to pay for necessary cleaning or repairs.

Laundry

Most buildings have coin-operated washers and dryers, while some require pre-paid cards. You may purchase laundry cards at the Bertelsmann Campus Center.

Recycling & Waste Removal

Color-coded recycling containers are centrally located in each residence. Please separate and place recyclable materials and waste in the proper containers.

Gym

Guests will have full access to a recently renovated gym featuring a six-lane swimming pool, and a 3,300 sq. ft. cardio, aerobics, and strength training center. Please check the Stevenson Athletic Center website or call the Stevenson Athletic Center Reception Desk at 845-758-7527 for updated summer hours.

Residence Hall Phones

Telephones located in dormitory hallways may be used free of charge to call any Bard 4-digit extension or to dial toll-free numbers.

Mail & Package Delivery

If you receive any mail during your stay at Bard College company management will notify you by email. Your FedEx and UPS parcels will be at the Fisher Center company management office. You will need to sign for the parcel. All USPS mail (letters and packages) can be picked up at the Fisher Center company management office. You will not need to sign for this mail. Outgoing mail with correct postage may be dropped off at the Front Desk. Please note: No USPS delivery or pick up on weekends.

The Annandale-on-Hudson U.S. Post Office is located in the Bertelsmann Campus Center. Post office hours are Mon–Fri: 9am–12pm and 12:30pm–5pm; Sat: 9am–12pm; Sun: closed.

U.S. Postal Service—If you wish to receive your mail during your stay at Bard, you must have your regular mail forwarded to the following address:

Your Name
c/o Fisher Center for the Performing Arts
Bard College
P.O. Box 5000
Annandale-on-Hudson, NY 12504-5000

FedEx & UPS—Please have your packages sent to:
Your Name
c/o Fisher Center for the Performing Arts
Bard College
60 Manor Avenue
Annandale-on-Hudson, NY 12504

Off-Campus Housing

There are a variety of housing options available near campus. Guests staying off-campus are responsible for their own accommodations.

Hotels

A limited number of discounted hotel rooms will be available at the Courtyard Kingston (500 Frank Sottile Blvd, Kingston, NY 12401). Please call (845) 382-2300 to book. Please note, discounted rooms are limited and prices will increase to market rate once the room block is completely booked.

Short Term Rentals

Short term rentals are available in the area via sites such as Airbnb, Vrbo, Homeaway, etc.

Medical & Safety

Emergency, Health, & Safety On Campus
Bard’s Security Emergency Dispatch can be reached 24/7. Anyone needing emergency medical care at Bard will be taken to Northern Dutchess Hospital in Rhinebeck: 845-876-3001.

Phone: 845-758-7777 (x7777)

Mid-Hudson Medical Group Walk-in Center
6734 Route 9, Rhinebeck (near the Stop & Shop)
Hours are Mon–Fri: 9am–7pm; Sat–Sun: 8am–5pm.
Walk-in fee starts at $200. Accepted insurance carriers include Empire; MVP; Blue Cross/Blue Shield (most cards, especially EPO/PPO); Cigna; and Medicare. Certain forms of insurance may not be accepted, so please call ahead to confirm coverage.

Phone: 845-231-5600

Ticks
As is the case with much of upstate New York, Lyme disease carrying ticks may be present on campus. Always thoroughly check your body for ticks after being outdoors, especially if you are under trees. If you get a bull’s-eye rash, immediately seek medical attention.

Fire Safety
Fire safety is of the utmost importance. When you arrive at your dorm, please make note of all available exits in case of emergency. Knowing alternate escape routes will allow you to change course quickly if one exit is blocked. Dorms are equipped with fire-control doors with automatic door closures to prevent the spread of fire and smoke. Never tamper with these doors, block them, or prop them open.

If you hear a fire alarm, please exit the building immediately. Everyone is required to leave a building during a fire drill or alarm.

And please remember, there is no smoking permitted in any of the public buildings—it’s the law!

In case of fire:

Close your windows.
For protection, put on a coat and hard-soled shoes.
Before opening a door, feel it for heat to determine whether it is safe to enter the corridor.
Turn off lights and close the door behind you.
Do not rush. Order and quiet is essential.
Knock on other doors as you leave the building.
Do not use the elevator.
Go to the designated exit area as quickly as possible.
Do not leave the designated area until you are accounted for and told you may leave.
Fire control officers are required to make a visual check of the entire building before you are allowed to return.